Privacy Policy

Our privacy policy

At Nelson Tasman Kindergartens, we are committed to protecting the privacy and personal information of tamariki (children), whānau (families), and staff. This Privacy Policy explains how we collect, use, store, and share personal information in accordance with the New Zealand Privacy Act 2020.

Collection of Personal Information

We collect personal information about your child and your whānau primarily through our enrolment forms. This includes:

  • Your child’s name, date of birth, and other identifying information

  • Contact details for parents/caregivers

  • Permissions regarding the use of your child’s image or information

  • Learning and assessment information

We collect this information to provide high-quality early childhood education, ensure safety, and comply with regulatory requirements.

Use and Disclosure of Information

Information collected may be used for the following purposes:

  • Administration of your child’s enrolment and participation

  • Planning and evaluation of teaching and learning programmes

  • Communication within the kindergarten community

  • Compliance with legal and regulatory obligations

Certain information is shared with the Ministry of Education, including:

  • For funding allocation purposes

  • For monitoring and reporting purposes

  • To assign a National Student Number (NSN) to your child

  • To allow the Minister or Secretary of Education to exercise powers under the Education and Training Act 2020

Completed forms may also be accessed by Ministry officials for monitoring and licensing purposes. More information about NSNs can be found here.

Permissions

During enrolment, parents are asked to provide specific permissions for their child:

  • Publication of your child’s name in kindergarten newsletters

  • Use of ICT, photographs, and videos for assessment, planning, and evaluation within the kindergarten

  • Use of photographs/videos for publicity, marketing, or social media purposes

  • Sharing of learning documentation on secure platforms such as Storypark, which may also be shared with relevant professionals (e.g., Senior Teachers, Kindergarten Hospital Play Specialist)

Parents can choose Yes/No for each permission and can update these preferences at any time.

Storage and Security

All personal information is stored securely, both digitally and physically, and access is limited to authorised staff only. We take all reasonable steps to protect information from loss, unauthorised access, or disclosure.

Access and Correction

You have the right to request access to your personal information and to request corrections if information is inaccurate or incomplete. Requests can be made in writing to the kindergarten or main office.

Retention and Disposal

We retain personal information only as long as necessary to fulfil the purposes for which it was collected or as required by law. Information no longer required is securely destroyed.

Contact

For any questions about this Privacy Policy or to make a request regarding your personal information, please contact:

info@ntk.org.com | 03 546 7683 | 95 Beatty Street, Annesbrook, Nelson 7011.